PRIVACY NOTICE & POLICY 

PRIVACY NOTICE

The Reading Rooms uses personal data for the purposes of managing the hall, its bookings and finances, running and marketing events at the hall, and its fundraising activities. We keep this data within Hallmaster, a proprietary online booking system, which handles room bookings and the associated invoicing and payments. This information forms part of our accounting records and therefore, in line with charity accounting legislation, we must retain this data for the current financial year and the 6 previous years (and for longer where required by our insurers). 

We do not pass on any information to third parties, nor do we store sensitive data.

If you would like to see a copy of information that we hold about you, please contact the Trustees. 

If you would like to know more about how Hallmaster processes and protects your data please see the Privacy Notice on the Hallmaster website.

PRIVACY POLICY

1. By making a booking, you are consenting to us collecting and using personal information about you as specified in this Policy. We store your data in Hallmaster, a proprietary online system that handles bookings, invoicing and payments. See our Privacy Notice for further details. .

2. Should we choose to change our Policy for any reason, the changes will be posted here, so that you are always kept informed of how we collect and use your personal information, and when we may disclose it. 

3. You will need to provide personal information when making a booking, e.g. your name, e-mail address, home or business address and telephone number.

4. We do not request any sensitive personal data as defined within the GDPR Act 2018. 

5. We may use personal information collected about you to let you know about functionality changes to our web site or changes to our terms and conditions of use.

6. The Reading Rooms reserves the right to access and disclose individually identifiable information to comply with applicable laws and lawful government requests, to operate its systems properly or to protect itself or its users.

7. We have strict security procedures covering the storage and disclosure of your information in order to prevent unauthorised access or disclosure and to comply with the GDPR Legislation

NOTE: By attending any of the events arranged by the Reading Rooms we assume that you give your permission for the Reading Rooms to publish on our website or in printed publications any photographs that may be taken.